Annual General Meeting

As with previous years’ meetings, you can still vote in the Trustee election or appoint a proxy if you cannot attend the meeting. You can do this online, or complete and return the Voting Form that is included in the envelope with your summer edition of the magazine.

To help us plan for the AGM, we are asking members to register their interest in attending either in person or virtually, ahead of the meeting. This will allow us time to issue the joining instructions for those attending virtually. Members attending the AGM may vote in the Trustee election in advance of the meeting or on the day itself.

Registration and Online Voting Return

You can register to attend in person or virtually and vote online in the Trustee election.

You can vote quickly and easily online by 5pm on Tuesday 17 September 2024.

Access the secure independent voting site and register

You will need your Unique Security Code (USC) that is printed on the AGM Notice and Voting Form that came with your summer magazine.

If you have misplaced the USC or the Voting Form, please contact the independent scrutineers UK Engage via email at nts@uk-engage.org or call 0345 209 3770.

If you are returning the paper voting form, it must be completed and returned to the address provided no later than Friday 13 September 2024.

If you have pre-registered to attend the AGM virtually, you will receive an email from UK Engage around 48 hours prior to the meeting with the joining instructions. Please contact UK Engage on the contact details above if you have not received your email by 9am on Thursday 19 September.

Download further information on the candidates standing for election

We encourage members to submit questions in advance to the Secretary (by emailing trustsecretary@nts.org.uk) by 9am on Thursday 19 September 2024. Submitting questions in advance will ensure that there is sufficient time for your question to be answered.

The Financial Statements for the year ended 28 February 2024 and draft minute of last year’s AGM will be available for download later in the summer.

2024 AGM programme and agenda

Friday 20 September 2024

Location: Adam Smith Theatre, Bennochy Road, Kirkcaldy KY1 1ET

Transport

The venue is in the centre of Kirkcaldy and can be easily reached using a range of transport options. Further information on transport can be found on the Adam Smith Theatre website.

Programme

10.15am: Morning coffee

11am: Annual General Meeting

1.15pm: Lunch

Agenda

1. Welcome and Introductions
2. Election of the President
   Ms Jackie Bird will be proposed for re-election as President.
3. Minute
   To approve the minute of the Annual General Meeting held on Friday 22 September 2023.
4. 93rd Annual Review and Accounts
   To consider the adoption of the 93rd Annual Accounts.
5. Election of Auditors
   The Board of Trustees will propose that AAB Audit Limited of 60 George Street, Edinburgh be re-appointed as the Trust’s auditors.
6. Election of the Vice-Presidents
   The following candidates will be proposed for re-election as Vice-Presidents:
   Mrs Caroline Borwick
   Professor Hugh Cheape MBE
   Professor Michael Scott-Morton
   Caroline Carnegie, Duchess of Fife
7. Ordinary Membership Subscription
   The Chairman of the Board of Trustees will propose a resolution setting out the minimum amount of annual subscription required for qualification as an Ordinary Member of the National Trust for Scotland. Details of the proposed increase will be published in advance of the meeting.
8. Election of two Trustees
   The announcement of the results of the ballot for the election of two Trustees to the Board of Trustees.
9. Presentation
   Antonia Laurence-Allen, Regional Curator, will deliver a presentation on the Lorimers and our Fife collections and properties.
10. Annual General Meeting 2025
    Announcement of the date of the 2025 AGM

Various supporting papers may be tabled at the meeting. The Annual Accounts and draft Minute of the last meeting will also be made available on the day of the meeting.